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The Student Advocacy & Accountability Official may instruct a student to meet in connection with an alleged violation by sending a charge letter to the student via email to the student’s listed e-mail address. A sample charge letter is included below:
SAMPLE CHARGE LETTER
The Student Advocacy and Accountability office (SAA) has received an incident report from [INSTRUCTOR/PERSON FILING REPORT] claiming that you may have allowed another student to copy from your exam on May 12, 2010, AND/OR another student copied from your exam. This claim and/or your behavior in this matter may warrant one or more of the following alleged violations of the Louisiana State University Code of Student Conduct to be held against you. The specific violations to be discussed are:
8.1-C.1: Assisting with copying – allowing another student to copy from a test paper or assignment;
8.1-C.5: False Pretences...;
8.1-C.15: Attempting to commit, or assisting someone in the commission or attempted commission of an offense listed above;
Please call the SAA office to schedule an appointment to come in and discuss this matter with me. The office number is (225) 578-4307. In accordance with the Code of Student Conduct, Section 7.3 a hold may be placed on your registration, where it will remain until this matter has been resolved. If during that time you need to gain access to your registration, you may request so when you schedule your appointment. Remember, a registration hold on your academic record will limit your access to PAWS, so it is imperative that an appointment be scheduled as soon as possible to avoid any further disruption or inconvenience of your academic progress.
Please note that you will receive a grade of “I” for the course until this matter has been resolved. Once a decision has been made, your professor will be notified to change the “I” grade to the actual grade earned in the course.
If you have a disability and feel you need accommodations for this meeting, please notify the office when you schedule your meeting so that we can make the necessary arrangements.
Please complete the attached form and bring it with you to your appointment in order to save time. If you choose not to fill the forms out ahead of time, you will have to complete them prior to your appointment.
Lastly, you should reference the Code of Student Conduct at www.lsu.edu/saa. Please read this prior to your appointment. You will be expected to be familiar with this document in it’s entirely.